SOB-Assistent: Local AI Assistant for Social Care Documentation (BTHG)

The challenge: Documentation under Germany’s Federal Participation Act (BTHG) takes up hours of care professionals’ time. Case notes from Vivendi PD have to be manually collected, summarized, and transferred into official Word templates for funding authorities. At the same time, confidential client data cannot be uploaded to external cloud services.

The solution: The SOB-Assistent is a straightforward desktop app that runs directly on local workstations. It handles the time-consuming writing from your progress notes without any data leaving the building. The care professional always stays in full control of every decision.

How the SOB-Assistent Works

1. Direct Vivendi Export Import: Export your progress notes from Vivendi PD as a CSV file. The SOB-Assistent automatically reads the entries and organizes them into the relevant report sections. No more tedious manual searching.

2. 100% Offline & Safe on Your PC: The application runs completely offline. It requires no internet connection and sends zero data to external servers or cloud services. All sensitive information stays safely on your machine (GDPR Art. 25).

3. Draft Collaboratively in Chat: The assistant proposes clear draft sections and SMART participation goals based on your notes. You can refine, adjust, or expand points directly in the chat. You decide what goes into the final report.

4. Direct Export to Official Templates: The finalized text goes straight into the official statutory Word template (Vorlage.docx) or can be copied to your clipboard with a single click.

Clear Benefits at a Glance

• Noticeable Time Savings: Less time spent typing and formatting, more time available for clients.
• Easy to Use: Runs directly on your desktop without complicated setup or cloud dependencies.
• Full Professional Control: No black-box automated text. The professional guides, reviews, and approves everything.
• Guaranteed Privacy: 100% compliant with privacy regulations because sensitive data never leaves your computer.

Live Demo with Sample Data

In a quick 30-minute online demo, I will show you how the SOB-Assistent works using anonymized sample data.